There are many aspects to take into consideration when taking minutes at board meeting. This job requires a person who is able to plan ahead, pay attention and write a detailed summary.
Meeting minutes are important documents of the company that are used to represent decisions taken by the board. They must therefore be accurate and accurately reflect the discussions that took place during the meeting. It’s a good idea review the agenda beforehand so that you are aware of what you should record during the meeting. This will stop important information from falling through the gaps during the meeting. It is also beneficial to have a third party review the minutes. This will ensure that the person who reads the minutes isn’t biased and has a neutral view on the content of minutes.
In addition to the main issues of the meeting, it is important to record every action taken at the meeting as well as who is accountable for each action item. Including these details will allow the board members to reference the minutes of meetings in the future.
A final note on the presence of a majority should be added. A quorum is the presence of at least two-thirds of the board.
It is also important to keep track of any documents circulated or any other special presentations made during the meeting. It is also a good idea to record the date and time of the meeting in the minutes.